When letting out a property, getting the paperwork right is not just good practice – it’s a legal requirement. Providing the correct documents to your tenants ensures transparency, protects you, and sets the stage for a smooth tenancy. Here’s what every landlord should have ready before handing over the keys.
1. The Tenancy Agreement
This document is the foundation of any rental arrangement. It details the rights and responsibilities of both landlord and tenant, covering aspects such as rent, duration, deposit handling, and maintenance obligations. A clear, professionally drafted tenancy agreement helps avoid disputes and aligns expectations from the very start.
2. Deposit Protection Information
If you collect a deposit, it must be placed in a government-approved tenancy deposit scheme. You must also provide your tenant with “prescribed information” about where the deposit is held and how it can be reclaimed. Failing to do so can complicate regaining possession of the property later.
3. Safety Certificates
Tenants must receive valid Gas Safety, Electrical Installation Condition, and Energy Performance Certificates before moving in. These documents prove your property meets legal safety standards and help tenants understand its energy efficiency. Keeping these updated is both a legal and ethical obligation.
4. The “How to Rent” Guide
This government-issued booklet explains tenants’ rights and responsibilities in straightforward language. Providing the latest version is mandatory at the start of each new tenancy. It ensures tenants understand what’s expected of them – and what they can expect from you.
By preparing these essential documents, landlords demonstrate professionalism and compliance. This not only protects against potential disputes but also builds trust with tenants from the outset – laying a solid foundation for a long, trouble-free tenancy. For further assistance with your letting needs, our team at Bond Residential is here to help.
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